Automated Inventory Tracking
Inventory Tracking
Track inventory from any brand, from storage to property, in one place. Download QR codes so items can scan items as they're pulled. See what's on hand, in transit, and delivered down to the item level.
Purchasing
Restock low- and out-of-stock items directly from inventory and source high-turnover essentials at wholesale pricing. Route purchases for approval based on real-time inventory levels.
Automated Owner Invoicing
Attach purchases directly to owner statements through your PMS integration or generate branded invoice PDFs for homeowners, markups included. Maintain a clean, accurate billing trail without manual work.
Linen Program & PAR Calculation
Set and maintain PAR levels by item and property so every home is stocked with exactly what it needs to deliver a consistent guest experience. No overspending. No shortfalls.
Inventory Standards & Catalog Control
Standardize inventory using Inhaven's catalog or your own items. Maintain consistent quality specifications, and purchasing controls across properties and locations.
Benefits of Inhaven’s Inventory Management System
- 1
Control & Reduce Inventory Spend
Reduce shrink and unnecessary spend with real-time visibility into what's on hand, what's been pulled, and what's been billed.
- 2
Eliminate Manual Counting
Replace hours of monthly inventory counts with automated tracking across every property.
- 3
Prevent Stockouts Before They Impact Guests
Set PAR levels and minimum inventory thresholds so every property stays stocked without last-minute scrambles.
- 4
Standardize Operations at Scale
Maintain consistent inventory levels, product quality, and replenishment workflows across every property and location.
- 5
Strengthen Profit Margins
Bill homeowners directly with built-in markups and transparent itemization that protects your margins and builds owner trust.
All Part of the Platform
One system. Inventory, field ops, and owner invoicing. All connected.
Housekeep App:Field-initiated Requests
Give field teams the ability to request restocks and replacements directly from the property. Inspectors and housekeepers submit requests on the spot, while purchase approvals are automatically routed to managers, creating accountability without friction.
Quoting Tool:Owner Quoting & Markup Control
Generate owner quotes directly from inventory activity or purchase requests.
Create itemized quotes, apply markups, send for owner approval, and adjust pricing or items without restarting the workflow.
Our Integration Partners
Why Inhaven
Wholesale pricing, built in
Average 40% below retail on hospitality-grade linens, amenities, and supplies.
Automated inventory tracking
Reduce shrink. Track products from any brand. Every item is accounted for and billed to the right owner.
Owner quoting & markup control
Turn home supplies from a cost center into a revenue generator, from product recommendations all the way through billing.
Integrated workflows
Seamless PMS connections that eliminates double entry and manual work.
Field-initiated requests
Your teams order what they need. You control what gets approved. Centralized approval keeps standards intact.
Dedicated account manager
Real, actionable support from a single point of contact. No call centers. No runaround.
We are trusted by
Inhaven's innovative system has expanded our possibilities for inventory management, ensuring accuracy and efficiency at every turn.
JulieImpact Manager, Abode Luxury RentalsInhaven has done an outstanding job supporting us in streamlining our process for ordering and purchasing kitchen inventories for each of our locations, while keeping our standards high in our gourmet kitchens.
StephanieGeneral Manager, Moving MountainInhaven’s inventory management tools gave us a system where we can track every product at every property, see what needs replenishing, and bill owners accurately. What used to take hours of manual work now takes minutes
KimberlyInventory Manager, Prime Vacations
Inhaven's innovative system has expanded our possibilities for inventory management, ensuring accuracy and efficiency at every turn.
Inhaven has done an outstanding job supporting us in streamlining our process for ordering and purchasing kitchen inventories for each of our locations, while keeping our standards high in our gourmet kitchens.
Inhaven’s inventory management tools gave us a system where we can track every product at every property, see what needs replenishing, and bill owners accurately. What used to take hours of manual work now takes minutes
Schedule a Demo
- 1
Tell us about your business and how many properties you have.
- 2
Get a full walkthrough in a 30-minute demo.
- 3
Choose a plan that best fits your portfolio size and needs.
- 4
Manage inventory with confidence.
Frequently Asked Questions
Can I track products I've already purchased from other brands?
Yes. The inventory tool is designed to track products from any supplier, so you can centralize on-hand counts and replenishment even when purchasing happens outside Inhaven.
How does billing to homeowners work?
Inhaven allows you to quote, mark up, and invoice owners directly for items allocated to their properties. Every transaction is itemized and tied to real activity, giving owners full transparency and protecting your margins.
Does Inhaven offer customizable alerts and notifications?
Yes. Inhaven notifies managers when inventory drops below PAR levels, when a field request is submitted, and when an owner has reviewed a quote. You can manage your notification preferences directly in user management.
Is there a mobile app for field teams?
No download required. Inhaven's field team portal (housekeep.inhaven.com) is a mobile-friendly web app that your teams can access directly from their phones. They can scan QR codes, submit requests, and manage inventory from the field without installing anything.
How long does implementation take?
Most customers are live within 2 to 4 weeks. Larger or multi-market portfolios may require additional onboarding time.
How much does Inhaven cost?
Inhaven is free to use for purchasing. If you want access to inventory management and owner quoting tools, pricing is on a per property basis billed monthly or annually. Specific pricing varies depending on portfolio size.
